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Payroll/HR Administrator

Payroll/HR Administrator

Job Details
Type: Full-time
Posted: September 15th
Closes: September 27th
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The Position

Sproule is seeking an experienced Payroll/HR Administrator with international payroll experience and recent HRIS/Payroll implementation experience. Reporting to the Controller with a dotted line to the Manager, Human Resources, this position supports our expanding global network of offices located in Calgary, Denver, Bakersfield, Mexico City and The Hague. The role is expected to be focused 80% on Payroll/Benefits administration and 20% on HR administration.

The Payroll/HR Administrator role will become a central point of contact for payroll and employee recordkeeping related to benefits administration and leave management.  The ideal candidate enjoys change, transformation and process improvement while remaining committed to the strict deadlines required for handling payroll.

Position responsibilities include the following:

Payroll Administration:

  • Administering Sproule’s in-house salaried and hourly payrolls
  • Ensuring compliance with current government regulations
  • Responding to payroll inquiries from employees or leaders
  • Advising outsourced payroll providers of employee changes or payments
  • Reviewing outsourced payroll calculations for approval (US/Mexico/The Hague)
  • Processing pay to employees via wire transfer (Mexico/The Hague)
  • Preparing statutory remittances for payment monthly

Time Off Administration:

  • Confirming employee Time Off requests
  • Maintaining Time Off Planner for resource planning
  • Approving Paid Time Off on employee time sheets and correcting when required
  • Reconciling Time Off requests, time taken and time off accruals

Benefits Administration:

  • Entering employee enrollments and changes into Benefits Plan Administration systems
  • Benefits reconciliation and financial reporting on benefits for budgeting purposes
  • Preparing and reconciling all accounting entries related to payroll and benefits

HR Administration

  • Maintaining Sproule organization chart and headcount reporting
  • Maintaining employee data in HRIS system and employee files
  • Issuing employment confirmation letters
  • Tracking policy signoffs, performance review completions, etc.
  • Contractor tracking
  • Updating HR templates and materials
  • Other support when required

Other Responsibilities

  • Accounting team support as required

Desired Qualifications/Experience:

  • PCP or CPM certification
  • A minimum of 5 years in-house Payroll experience
  • A minimum of 3 years managing international payroll (in-house or using external payroll processors)
  • A minimum of 2 years HR Administration experience
  • Prior experience with HRIS/Payroll system implementations
  • Experience with journal entries & reconciliations
  • Experience managing employee timesheets and time off reconciliations
  • US Benefits administration an asset
  • Experience working with external payroll providers an asset
  • Experience with GP Payroll an asset


  • Above average Excel skills
  • Ability to create, format and manage documents and templates in Word
  • Excellent time management and organizational skills
  • Positive outlook
  • Customer-focused approach to interactions with employees and leaders
  • Excellent written and oral communication skills
  • Process improvement orientation
  • Comfortable in a busy, demanding work environment

Other Position Requirements:

  • Restrictions on taking time off during calendar year-end and fiscal year end (June 30th) are a position requirement

Application deadline: September 27