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Office Services Coordinator

Office Services Coordinator


Job Details
Experience:
Education:
Type: Full-time
Posted: October 19th
Closes: October 30th
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The Position

Sproule is seeking an energetic, highly organized, detail oriented and technologically-savvy Office Services Coordinator to join our Admin team in our Calgary head office. This position is an ideal opportunity for a responsible and reliable candidate who enjoys a busy active day, and is seeking a consistent daytime work schedule in a professional office environment.

Responsibilities

As a member of the Admin team, Office Services Coordinator responsibilities include:

  • Check main phone line for messages
  • Handle all incoming and outgoing mail and couriers and internal mail distribution
  • COVID-19 related enhanced cleaning of shared spaces in the office
  • Daily stocking and maintenance of kitchens
  • Maintenance of meeting rooms
  • Manage stationery supplies
  • Help with office moves and preparation of office space for new hires
  • Manage access passes to office and parking
  • Update email distribution lists
  • Update and maintain accurate employee contact information in Active Directory
  • Take new staff photos
  • Provide customer service to Calgary staff related to office services related requests
  • Manage catering requests
  • Act as Health and Safety Administrator taking minutes, managing training, etc.
  • Assist with other miscellaneous administrative duties as required
  • Provide backup to reception when required

Experience/Competencies/Qualifications

  • 1-3 years in a customer facing work experience
  • Prior experience in a similar role a definite asset
  • Detail oriented, organized and able to prioritize
  • Demonstrates a positive attitude
  • A collaborative team player
  • Excellent time management skills
  • Demonstrates a high degree of reliability and accountability
  • Able to work well under pressure in a fast-paced environment
  • Demonstrates creativity and problem-solving skills

Preferred qualifications

  • High school diploma
  • Proficiency with MS Office (Word, Excel)

Application deadline: October 30